Export Documents

Export Documentation

We can help with export documentation and processing services.

As an existing exporter, you have developed a successful product and now you have to deliver your goods on time and receive payment quickly.

This can be a simple process when you know how but understanding which document is required for each shipment to each destination can be difficult.

Our expert documentation team can give support, guidance and make the whole documentation process as straightforward as possible.

"The export documentation team at the Chamber provides a great service to us.

They are accurate, efficient, friendly and their knowledgeable approach means they are always a pleasure to deal with."

Kevin Dinnes, procurement manager, Baker Hughes

Documentation support

We provide a documentation processing service for

  • EC Certificate of Origin
  • Arab British Certificates of Origin
  • EUR1
  • A.TR

We can also arrange for documents to be legalised either at the Foreign & Commonwealth Office or at an embassy.

The majority of our documents are processed online.

Letter of credit 

Importing and exporting involves risks. Exporters run the risk of buyers failing to pay for goods, while importers may risk paying but never receiving anything. Because of the distances involved, it may be difficult to resolve any disputes.

One way of reducing the risks is to use a letter of credit. This can offer a guarantee to the seller that they will be paid, and the buyer can be sure that no payment will be made until they receive the goods.

We offer a comprehensive letter of credit service on two levels

  • Full preparation of all documents and presentation to the bank
  • Examination of your documents prior to presentation to the bank

Online applications can be made through tradecert.com.

Letters of Introduction

The Embassy of the Kingdom of Saudi Arabia requires that all introduction letters provided by applicants to support their applications for Commercial, Working or Business Visas for Saudi Arabia must be authenticated by your local Chamber of Commerce on original letter-headed paper.

In the last six months, we have issued over 150 Saudi Arabian visa introductions.

Coretrax regularly use the Chamber to certify documents when applying for visas to Saudi Arabia.

This is an extremely quick and easy process taking only a few minutes to complete.

The staff at the Chamber have always been very helpful and friendly during this process.

Going directly to the Chamber has also proved to be the most cost effective method for certifying documents.

I would recommend this service to anyone applying for Saudi Arabian visas.

Roisin Corrigall, Administrator, Coretrax
Updates

Exporting news

Exporters to GCC countries using the DDP Incoterm should be aware of the 5% VAT charge being introduced from January 1, 2018

November 21, 2017

All GCC countries have agreed that it will be mandatory for companies with revenue of over approximately US$100,000 to be VAT registered with the Federal Tax Authority.  It will be voluntary for companies with a turnover of more than US$50,000, but with thresholds so low, the majority of companies in the UAE will pay VAT.

With the go-live date of VAT in the region just 2 months away those exporting to GCC countries using the DDP Incoterm should be aware of the 5% charge being introduced. The Charge of VAT on imports will work in a similar way as it does in the EU at present with the VAT being paid before goods can be released.  Where appropriate the importer will be able to reclaim the VAT paid.

For the latest information as well as more detailed information please refer to the UAE Ministry of Finance website

Egypt – Consumer selling price to be placed on each package in Arabic with immediate effect

November, 14 2017

There will be a grace period until December 31, 2017

Article 1 - All producer and importing company (for locally packaged products), manufactured and packaged and supplied food commodities shall mention the consumer selling price on each package in Arabic and in a clear font that cannot be erased or removed, along with all the other details that were mentioned in the Ministerial Decrees regulating thereof No.107/1994.

Fuller details can be seen here

The EU Canada Comprehensive Economic and Trade Agreement (CETA)

October 31, 2017

Under the agreement, for consignments where the total value exceeds €6,000 exporters will have to be a registered exporter in order to make an origin declaration and you must include your registered exporter number (as the customs authorisation number) in your origin declaration.

HMRC has pre-registered all UK exporters holding a valid Economic Operator Registration and Identification (EORI) number who exported goods to Canada during December 1, 2015 to December 1, 2016. New exporters will need to register.
Exporters should check they have been pre-registered by checking the Registered Exporters database 

Exporters code will be formatted ‘GBREX’ followed by your EORI number followed by ‘X’. For example, GBREX123456789000X. If you’ve been registered then, on entering your number, the system will confirm that it’s valid.

Exporters not on the database but hold an approved exporter number may use that until you are registered. Please note that approved exporter numbers can’t be used under this agreement after December 31, 2017. If you intend to continue exporting to Canada and want your customer to claim preferential duty, you must ensure you hold a registered exporter number by this date.

New Documentation Requirement for Iraq

September 12, 2017

We have been informed by the Iraqi Commercial attaché in London that from Wednesday, August 30, 2017, all goods that have been produced outside of the UK (foreign origin) must now have a formal letter issued by the consignor confirming that the goods have been produced for their benefit.

This letter must accompany all documents being submitted to the Embassy for legalisation.

Qatar – the latest information available

July 18, 2018

Following the severing of diplomatic ties with Qatar by many of its regional neighbours, most notably by Saudi Arabia, and the UAE, the Qatar government has reacted promptly to stabilise the economy and ensure commercial and trade relations remain undamaged. The government has also  stated that it intends to continue its current infrastructure and development program on the same timetable as before The general reaction from the market is that it remains business-as-usual.. Many British companies have reported that the trade embargo has not yet had any significant impact on their UK-Qatar business.

The primary impact has been the need to reroute cargo (both flights and shipping) via Oman and Kuwait. The Qatar authorities have moved swiftly to agree new measures to strengthen the trade and shipping links with the Omani ports of Sohar and Salalah and similarly to reinforce air links with Kuwait, Muscat and other hubs in the wider region. That net effect has inevitably meant small delays to cargo shipments and increased transportation costs. But overall, the impact has not been as dramatic as initially feared and shipments are now arriving on a regular basis.

The British Chamber of Commerce Qatar (BCCQ) remains confident that the long-term economic prospects for Qatar look exceedingly strong. While it is hard to say how quickly and amicably the dispute will be resolved, attractive business opportunities in all sectors remain for UK businesses to expand trade with Qatar. In the eyes of the business community in Qatar the breakdown in relations has not affected commercial and economic affairs unduly. For those UK companies with existing business in Qatar or immediate prospects, the British Chamber would encourage you to renew contact with your key customers and partners and make early plans to visit the market. For those UK businesses based in UAE, Bahrain and Saudi Arabia or who trade with Qatar through partners and agents based there we would urge you to contact the British Chamber to discuss how best to approach the market in the light of the current trade embargo.

The British Chamber of Commerce Qatar would like to encourage those who have enquiries about the current commercial market in Qatar to contact us. We are happy to provide further information and advice to UK businesses keen to trade in Qatar.

Travellers should also check with the FCO Travel Advice for Qatar which is being updated regularly.

 

WTO Trade Facilitation Agreement Reduces Red Tape for Exporters

March 7, 2017

Countries that have ratified the TFA will be able to facilitate smoother faster trade flow and fast track perishable goods. The agreement allows pre-arrival processing of documentation using copies rather than originals and provides the right to appeal customs decisions. The online publication of fees and charges will be required.

For more information read the European Commision press release.

Origin documents

June 27, 2016

Following the referendum result to leave the EU, we can confirm there are no immediate changes to the issuance of either EU Certificates of Origin or HMRC preference documents.
We will keep you informed of developments as they occur. If you have any queries, contact our expert team

Letters of Introduction for Kingdom of Saudi Arabia Visas

March 22, 2016

The Embassy of the Kingdom of Saudi Arabia advises that as of March 29 2016, all introduction letters provided by the applicants to support their applications for Commercial, Working or Business Visas must now be authenticated by your local Chamber of Commerce on original letter-headed paper.  

 

Document legalisation

March 17, 2016

The Turkish consulate stops legalising documents from March 18.
Turkey is a member of The Hague Convention and as such is now enforcing that agreement.

Under this agreement, documents requiring legalisation can be sent to the FCO for apostille.

Signature validation

March 2, 2016

A new procedure has been put in place for validating a signature on Electronic Health Certificates and Certificates of Free Sale.

The certificate must have a green tick on it with the words ‘Signature Verified’, otherwise the Chamber cannot process it.

We will require the exporters authorised signatory on the back of the form and, if not already on the document, the company name and address.

The exporter will need to take steps with the issuing department to validate the certificate.

Egyptian certificates

February 26, 2016

We have been advised that all certificates of origin and invoices for Egypt that state origin of goods need legalising by the Egyptian Consulate.

Read all the details.