Export Documents

Export Documentation

We can help with export documentation and processing services.

As an existing exporter, you have developed a successful product and now you have to deliver your goods on time and receive payment quickly.

This can be a simple process when you know how but understanding which document is required for each shipment to each destination can be difficult.

Our expert documentation team can give support, guidance and make the whole documentation process as straightforward as possible.

"The export documentation team at the Chamber provides a great service to us.

They are accurate, efficient, friendly and their knowledgeable approach means they are always a pleasure to deal with."

Kevin Dinnes, procurement manager, Baker Hughes

Documentation support

We provide a documentation processing service for

  • EC Certificate of Origin
  • Arab British Certificates of Origin
  • EUR1
  • A.TR

We can also arrange for documents to be legalised either at the Foreign & Commonwealth Office or at an embassy.

The majority of our documents are processed online.

Letter of credit 

Importing and exporting involves risks. Exporters run the risk of buyers failing to pay for goods, while importers may risk paying but never receiving anything. Because of the distances involved, it may be difficult to resolve any disputes.

One way of reducing the risks is to use a letter of credit. This can offer a guarantee to the seller that they will be paid, and the buyer can be sure that no payment will be made until they receive the goods.

We offer a comprehensive letter of credit service on two levels

  • Full preparation of all documents and presentation to the bank
  • Examination of your documents prior to presentation to the bank

Online applications can be made through tradecert.com.

Letters of Introduction

The Embassy of the Kingdom of Saudi Arabia requires that all introduction letters provided by applicants to support their applications for Commercial, Working or Business Visas for Saudi Arabia must be authenticated by your local Chamber of Commerce on original letter-headed paper.

In the last six months, we have issued over 150 Saudi Arabian visa introductions.

Coretrax regularly use the Chamber to certify documents when applying for visas to Saudi Arabia.

This is an extremely quick and easy process taking only a few minutes to complete.

The staff at the Chamber have always been very helpful and friendly during this process.

Going directly to the Chamber has also proved to be the most cost effective method for certifying documents.

I would recommend this service to anyone applying for Saudi Arabian visas.

Roisin Corrigall, Administrator, Coretrax

Our opening hours

We are open from Monday to Friday, 9am to 5pm


Exporting news

Iraq documentation update

June 18, 2018

We have been informed by the Embassy of the Republic of Iraq that as with immediate effect the following new regulations will now apply when submitting documents for legalisation: The Certificate of Conformity and Import Licence is now only required for goods going to the private sector. Not required for goods going to the public sector.


September 12, 2017

We have been informed by the Iraqi Commercial attaché in London that from Wednesday, August 30, 2017, all goods that have been produced outside of the UK (foreign origin) must now have a formal letter issued by the consignor confirming that the goods have been produced for their benefit.

This letter must accompany all documents being submitted to the Embassy for legalisation.

Do you make customs declarations for goods imported from or exported outside the EU?

July 19, 2018

From August, HMRC will start phasing in the new Customs Declaration Service (CDS) to replace the current Customs Handling of Import and Export Freight (CHIEF) system.

CDS will provide a modern, digital declaration service that can grow in line with the government’s trade ambitions. It will also accommodate new legislative requirements under the Union Customs Code (UCC).

Who is affected?

Businesses and/or their agents who make customs declarations for goods imported from and exported outside the EU. This could be directly on CHIEF or through a software provider.

More information and how CDS will be introduced can be seen here.

Origin documents

June 5, 2018

Following the referendum result to leave the EU, we can confirm there are no immediate changes to the issuance of either EU Certificates of Origin or HMRC preference documents.

We will keep you informed of developments as they occur. If you have any queries, contact our expert team

Central Bank of Egypt Instructions

May 3, 2018

These instructions are in light of the document issued in the name of the Governor of The Central Bank of Egypt dated 21 December 2015 to its participation in reinforcing the national economy, and removing barriers of trade and introducing easier measures for importation, the following has been decided:

1. The cancellation of the following regulation:

“Import transactions concluded under documentary collections, the conclusion of those transactions shall take place only via documentary collections directly received by the banks from banks existing abroad, provided that the documentary collections directly incoming into clients’ accounts shall not be accepted.”

It has been decided that it is acceptable for trade documents to be sent directly to clients rather than through bank in Exporters country to Egyptian Bank. This applies to all exported products.

2. Regarding SME’s that import essential food products (According to the definition issued on 5th of March 2017 and its subsequent circulars); the obligatory security deposit will be lifted on import transactions in trading under documentary credits opened for financing the imported commodities for account of the trading companies or governmental bodies. This shall also apply in case of confirming promissory notes under suppliers’ facilities for importing those commodities for account of the aforesaid entities or with the aim of counterbalancing any liabilities on the bank, including the issuance of letters of guarantee in respect of the import transactions carried out in favour of traders and governmental bodies. This is instead of the applied rate of 100% putting in consideration credit studies conducted by each bank

Letters of Introduction for Kingdom of Saudi Arabia Visas

March 22, 2016

The Embassy of the Kingdom of Saudi Arabia advises that as of March 29 2016, all introduction letters provided by the applicants to support their applications for Commercial, Working or Business Visas must now be authenticated by your local Chamber of Commerce on original letter-headed paper.