Executive Assistant

A solution focused multi-tasker with excellent administration skills, the Executive Assistant to the Chamber Chief Executive (CE) and wider senior team must be capable of working at pace and with accuracy, excel at prioritisation and time management, with the ability to learn new skills quickly and easily and adaptable to provide support to all Chamber teams when required.

Equally important is an interest in both local and national issues affecting businesses in our region, a proactive approach to delivering tasks and the ability to foster excellent working relationships with member companies and key external stakeholders.

Key responsibilities:

• Provide a front-line contact and liaison point for the CE
• Extensive diary management for CE including provision of papers, background information and intel ahead of meetings
• Draft letters, emails and other content on behalf of the CE
• Provide in-depth proof-reading feedback on updated and new Chamber-wide materials and publications
• Maintain operational activity of CE’s mailbox and enquiries when CE out of office, by direct responses and feeding information to Directors/Managers for follow up as appropriate
• Manage CE’s LinkedIn connections, ensuring optimal opportunities to forge new relationships both from membership and strategic perspectives
• Organise quarterly Board meetings including securing venues, preparing and issuing Board papers
• Work with the senior team to deliver on Chamber strategy and planning objectives
• Oversee generation of the monthly Financial and Operations report including timely input, editing content, population of CE activity and visual content
• Contribute to the development of Chamber activity by identifying ways in which the organisation can work more effectively
• Identify and pass potential new member leads to the Commercial team and feed relevant story lines to the Comms team
• Liaison with key contacts within our Premier Partners and Platinum members maintaining clear communication channels including the coordination of senior-level Premier Partners/Platinum members events
• Ensure CE’s activity with Premier Partners/Platinum members is captured and updated as well as proactively ensuring ongoing close working relationships at all levels
• Maintain close liaison with British Chambers, local, national and UK government agencies to contribute on delivery of policy objectives
• Act as support to the HR coordinator as required in personnel related activities
• And, of course, other tasks that will undoubtedly be assigned to you from time to time!

Ready to apply?

Send us your CV along with a covering letter and salary expectations.