Dales Marine Services is seeking a highly capable and discreet executive assistant to provide full-time support to both the chief executive officer and chief financial officer at its Aberdeen location.
The executive assistant role is crucial for ensuring the smooth operation of the executive office, requiring a proactive and detail-oriented individual comfortable working in a fast-paced, high-trust environment. The successful candidate will manage complex calendars, schedule meetings, and coordinate logistics for both the CEO and CFO. They will also prepare board packs, executive summaries, and briefing materials, while liaising with board members and senior stakeholders. Drafting and managing internal and external communications on behalf of the CEO and CFO is a key part of the role.
Supporting strategic initiatives through tracking milestones, preparing updates, and ensuring follow-through on action items will also be expected. The Executive Assistant will handle sensitive information with the utmost discretion and organise travel, offsite meetings, and executive events to ensure seamless execution. Additionally, they may act as a point of contact for the executives when required.
Candidates should have proven experience supporting C-suite executives, ideally in a dual-support capacity, and possess exceptional organisational and time-management skills. Strong written and verbal communication abilities, a high level of professionalism, and proficiency with Microsoft Office and collaboration tools such as Teams and SharePoint are essential. Experience within finance or corporate governance environments would be advantageous.
The ideal candidate will remain calm and solutions-focused under pressure, demonstrate a proactive and resourceful approach, anticipate needs, and operate with minimal direction while maintaining a collaborative and positive attitude.
Dales Marine Services offers a competitive salary commensurate with experience and a comprehensive benefits package that includes private medical insurance with dental and optical benefits, company pension, life assurance, income protection, gym discounts, a cycle to work scheme, free onsite parking, and 34 days holiday per year including five days over Christmas and New Year. A relocation package is also available if required.
Applicants are invited to submit their CV and cover letter to recruitment@dalesmarine.co.uk